Privacy Policies & Cookies
Last Updated: June 12, 2026
General Provisions
This Privacy Policy is structured to comply with the UK Data Protection Act 2018, the UK GDPR, the UK Data (Use and Access) Act, and the EU General Data Protection Regulation (Regulation (EU) 2016/679) (EU GDPR). By using this Website and its subdomains (including https://courses.kairos-k.uk/), you acknowledge that your personal data will be processed in accordance with this Policy. If you do not agree with these terms, please discontinue using the Website and Platform.
This Privacy Policy is a legally binding document which governs the relationships between the Owner of the Platform (Kairos-K LTD) and its Users/Students. It regulates the methods for collection, logging, storage, processing, and ensuring the absolute security of credentials and learning data related to the use of the online student dashboard.
Users are strongly recommended to read this Privacy Policy carefully. By creating an account, logging in, or submitting data, you acknowledge that you have been fully informed about the processing practices described herein.
The Scope and Types of Data Collected
While using the online course platform and student dashboard, we collect, process, and log the following categories of data:
Account and Profile Information: Username, password (stored in a fully encrypted format), full name, billing address, country, and student profile settings.
Contact Information: Email address, telephone number, and alternative messaging contacts.
Learning and Progress Data: Course enrollment details, lesson completion status, test results, quiz scores, homework submissions, and certificates issued.
Technical and Logging Data: IP addresses, login timestamps, device identifiers, operating system data, browser types, session activity logs, and technical interaction metrics designed to prevent unauthorized account sharing and technical failures.
Purposes and Lawful Bases for Processing
We process your personal data under the following lawful bases permitted under both UK GDPR and EU GDPR:
Contractual Necessity: To manage your registration, authenticate your identity via the login portal, maintain your personal student cabinet, log your educational progress, and fulfill our delivery obligations under the Public Offer Agreement.
Legal Obligation: To comply with statutory corporate accounting, tax administration (HMRC), and financial auditing standards for tracking payments and anti-money laundering (AML) controls.
Legitimate Interests: To secure our course content from industrial espionage or automated scrapers, log access behavior to prevent simultaneous password-sharing abuses, and fix software bugs.
Consent: Where you choose to submit specific queries via support forms or consent to non-essential performance/marketing cookies. You hold the right to withdraw consent at any time.
The Moment of Data Collection and Logging
Kairos-K LTD collects and automatically registers information when:
You register an account, fill out your student profile, or make a course payment;
You enter your login credentials to access the personal student cabinet;
You actively participate in courses, submit homework, take tests, or communicate with mentors via chat groups;
Our technical servers log session metrics, interaction data, and security tracking information during active user sessions.
Disclosure of Data
We share your personal data only when strictly necessary and under permitted lawful grounds:
With Trusted Service Providers: LMS platform providers, cloud hosting providers, secure payment gateways, and IT security systems that act as processors under strict Data Processing Agreements (DPAs).
With Academic Administrators: Professional tutors, homework auditors, and compliance controllers authorized to evaluate your training success.
With Public Authorities: HM Revenue & Customs (HMRC), financial regulators, or law enforcement bodies if required by mandatory UK or European legislation.
We do not sell, rent, or trade student login data or personal data to third parties for marketing purposes.
International Data Transfers
As our educational platform operates globally across the UK, Europe, and third countries, your data may be transferred outside the UK or the European Economic Area (EEA). When such transfers occur, we safeguard your privacy by utilizing:
Countries formally approved as providing an adequate level of data protection by the UK Government or European Commission.
Specific Standard Contractual Clauses (EU SCCs) combined with the UK International Data Transfer Addendum (UK IDTA) signed with our infrastructure processors.
Storage, Account Security, and Password Integrity
We implement appropriate technical and organizational security measures (including secure database encryption, firewalls, and strict server access controls) to prevent your personal data from being accidentally lost, compromised, or accessed in an unauthorized way.
Your student account password is confidential and stored using advanced industry encryption. It cannot be viewed or accessed by our internal staff. You are solely responsible for safeguarding your login credentials and preventing unauthorized third-party access to your personal dashboard. We have put in place procedures to manage any suspected personal data breach and will notify you and any applicable regulator where we are legally required to do so.
Data Retention
We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for:
Active Accounts: Your student cabinet, access logs, and training progress data will be stored as long as you maintain an active profile or retain active course access.
Inactive Accounts: Accounts left completely inactive without any commercial course enrollments will be securely anonymized or deleted after 24 months.
Financial and Tax Data: Record-keeping for payments, customer identities (AML), and contract completions will be kept for 6 years following the end of the relevant financial year to satisfy statutory UK and European tax regulations.
Your Statutory Privacy Rights
Depending on your location (UK or EEA), you hold the following rights under UK and EU GDPR:
Right of Access: You can request a copy of the data we hold about you, including your internal profile tracking and progress summaries.
Right to Rectification: You can request correction of inaccurate profile data.
Right to Erasure (“Right to be Forgotten”): You can request the total deletion of your student account, subject to our statutory financial retention duties.
Right to Object or Restrict Processing: You can object to direct marketing or restrict certain automated session tracking protocols.
Right to Data Portability: You can request the transfer of your account data or course scores to another provider.
To exercise any of these rights, please contact us directly at office@kairos-k-practice.com. We will respond free of charge within one calendar month.
Cookies and Tracking Technologies
Cookies and tracking tokens are actively used to maintain your secure authorization session (keeping you logged into your dashboard), monitor web traffic, and optimize platform speed. The data collected includes IP addresses, device types, browser data, and session time metrics.
Essential authentication cookies do not require prior consent as they are technically necessary to operate your account. Non-essential tracking, analytic, or marketing scripts will strictly require your active opt-in consent through our cookie banner before loading. You may configure your browser to block cookies, but this will directly disable user log-in functions.
Complaints and Regulatory Authorities
If you believe your data protection rights have been breached, you must first submit a formal internal complaint to us under the UK Data (Use and Access) Act via email at office@kairos-k-practice.com. We will acknowledge and investigate your dispute within 30 days.
UK Residents: You retain the right to escalate the matter to the Information Commissioner’s Office (ICO). Our Registration Number is: ZB564813.
EEA Residents: You hold the right to lodge a complaint with your local European Data Protection Authority (DPA).
The contact details
Corporate Email: office@kairos-k-practice.com
Customer Support Service: +442922550485
ICO Registration Number: ZB564813
Data Protection Registration Certificate: ZB564813 (Issued 7 July 2023)
Registered Address: Kairos-K LTD, 48 Railway St, Llanhilleth, Abertillery NP13 2JB, UK